Personal Assistant

November 11 60515, Illinois

Summary

What will this role achieve? You will work with specific global leadership team members to support diary management, team coordination and other support activities to ensure that the leadership team member is able to operate effectively and manage the team to deliver their business objectives. Your days will be varied due to the unique requirements of each team and activities may include conference organisation, travel arrangements, diary management, PO management and meeting preparation. Overall you will need to be extremely proactive, collaborative and a standout colleague to the team!

Responsibilities

Maintain confidentiality and discretion regarding potentially sensitive information at all times
Arranging international, multi destination travel, ensuring the Chief is entirely organised with visas, accommodation, transport and travel pack.
Managing sophisticated diaries optimising time in the diary, proactive planning and prioritising, ensuring coordination with private commitments, rearranging the diary daily along with an understanding of the meetings.
Act as first point of contact for and manage general communication

Qualifications

Very good knowledge of MS Office applications (Excel, Word, especially Power Point presentation);
Excellent coordination, organisation, communication and presentation skills;
Should be eager to learn, flexible on working hours, open-minded and team-work oriented;
Superior verbal and written communication skills;
Proven problem-solving abilities with challenging deadlines and priorities;
Ability to anticipate change and react efficiently and expeditiously;
Ability to remain calm and focused under pressure and work within strict deadlines
Maturity to handle multiple tasks and confidential issues/material as well as communicate effectively with other directors and team members.

Offer

Flexible working - Spend 3 days per week with your team on zoom
Competitive bonus scheme - designed to reward and recognise high performance
Sabbatical Leave - Get a 4-week fully paid sabbatical after being with us for 4 years
Work From Anywhere - 4 weeks work from anywhere to use, with no need to come to the office

Additional information

Our Process

We break it up into a few stages:

A short video/written task completed via our video interviewing platform - Willo
Initial call with Sophie Tucker, our Talent Acquisition Specialist (20-30 mins)
Technical interview with Pierre Bergerat, EA to CEOs, where you will discuss your technical experience in more detail (45 mins)

A culture interview to check that your work style fits our processes and values with one of our People Partner's (60 mins)

CommitmentFull-time permanent

Remote work allowedyes